Change Process Step-by-step

Step 1.1: Issue Publication

A Contributor shares their idea to improve the specification by opening an Issue in the GTFS Repository.

• Anyone can open an Issue to start a discussion.

Actions

1. Issue Submission

   • A Contributor posts an Issue describing an idea and the problem it would solve.

Suggestions

Suggestion	Details
Use the Specification Change Template	Fill in the fields with high-level descriptions using the provided template.
Encourage Discussion	The content doesn't have to be perfect; it should stimulate discussion and change as the conversation moves forward.
Tag Interested Contributors	Tag other contributors who might be interested in the discussion and share the issue on relevant platforms.

Step 1.2: Issue Discussion

The community engages in discussions to help develop a proposal for modifying the specification, which will be submitted as a Pull Request in the next stage.

ACTIONS

1. Issue Discussion

   • Contributors reply to the original Issue post and share their feedback.

2. Working Group Proposal

   • If necessary, any Contributor can propose the creation of a Working Group to facilitate a discussion between all interested parties using video-conferencing software.
   • The Working Group can be organized by any contributor or the Maintainer.
   • Discussions held in Working Group meetings should be summarized in the Issue comments.

SUGGESTIONS

Suggestion	Details
Refine the Discussion Scope	Focus the discussion on refining the scope of the proposal.
Confirm Requirements	Ensure that all necessary requirements for developing the proposal are confirmed.
Gather Input	Collect feedback from multiple contributors and assess overall support for the proposal.
Summarize Discussions	Regularly update the original post with the most recent points of discussion, such as: consensus reached, agreed scope, announcement of advocate and / or interested parties for testing.
Identify a potential Advocate	Identify a contributor willing to develop the full proposal and take on the role of Advocate in the Pull Request stage.

Step 2.1: Pull Request Publication

Info
Applicable to all Tracks

A proposal to change the specification is published by opening a Pull Request in the GTFS Repository. The Advocate who publishes the proposal must focus on a single change; anyone is welcome to propose a modification.

Actions

1. Applying the Changes

   • The Advocate forks the original GTFS Repository to either their personal or their organization’s account.
   • The Advocate creates a branch in their fork and applies the proposed changes.

2. Pull Request Submission

   • The Advocate creates a Pull Request in the GTFS Repository from their fork.

Requirements

Requirement	Details
Single Change	The Pull Request should focus on a single change at a time.
Extended Description	The Pull Request must contain an extended description of the proposed change. It is recommended to follow the provided Pull Request templates.
Change type	The Advocate must specify the type of change (Functional, Non-Functional, or Documentation Maintenance) in the opening post of the Pull Request. - Any contributor can flag a misclassified change at any time to ensure it follows the correct adoption track. - If no consensus is reached, the Maintainer can provide clarification and recommend the appropriate track.
Proposed Discussion Period	The Advocate should specify a minimum estimated discussion period lenght based on the scope of the proposed change. - Example: “I recommend reserving at least one month for discussion to ensure everyone has sufficient time to discuss the proposal.”
Mailing List Announcement	The Advocate must announce the creation of the Pull Request in the GTFS Changes mailing list, including: A brief description of the change and a link to the Pull Request.

Step 2.2: Pull Request Discussion

Info
Applicable to all Tracks

The community engages in conversations to help refine and develop the proposal.

Actions

1. Proposal Discussion

   • Contributors discuss the proposal in the Pull Request comment section.

2. Proposal Updates

   • The Advocate updates the proposal’s contents based on the comments received.

3. Working Group Proposal

   • If necessary, any Contributor can propose the creation of a Working Group to facilitate a discussion between all interested parties using video-conferencing software.
   • The Working Group can be organized by either the Advocate or the Maintainer.
   • Discussions held in Working Group meetings should be summarized in the Pull Request comments.

Requirements

Requirement	Details
Minimum Discussion Period	The discussion lasts for as long as the Advocate deems necessary, but must be at least 7 full calendar days.
Contributor License Agreement	All contributors, including the Advocate, who make edits to the proposal must sign the Contributor License Agreement.

Step 2.3: Pull Request Review

Info
Applicable to all Tracks

The community provides feedback to the advocate to prepare the proposal for testing.

Actions

1. Review Period Announcement

   • The Advocate announces the start of the review period in the Pull Request comment section.

2. Maintainer’s Review

   • The Maintainer reviews the Pull Request to ensure the terminology aligns with the current specification.
   • The Maintainer can either suggest changes in the comments or confirm the language is correct, prompting the Advocate to adjust as needed and proceed to the next step.

3. Contributor Feedback

   • Contributors can also review the Pull Request during this period and provide feedback to help the Advocate make any final adjustments before testing.

Requirements

Requirement	Details
Minimum Review Period	The review lasts for as long as the Advocate deems necessary, but must be at least 7 full calendar days. - No minimum review period requirement for Documentation Maintenance Track.

Step 2.4: Vote to Test

Info
Not applicable to Track B: Non-Functional Changes and Track C: Documentation Maintenance

The community votes to confirm consensus on the proposal’s scope and to ensure it is technically sound enough to proceed to testing.

Actions

1. Vote announcement

   • The Advocate announces the beginning of the vote in the Pull Request comment section, specifying the end time of the vote.
   • The Advocate announces the vote in the GTFS Changes mailing list discussion thread providing a link to the Pull Request comment and the end time of the vote.

2. Voting Process

   • Contributors must vote in the comment section of the Pull Request.

3. Editing and Canceling

   • The Advocate can edit the proposal only for editorial purposes during the voting period. Any other change would require restarting the voting process.
   • The Advocate can cancel the vote at any time.

4. End of Vote Announcement

   • The Advocate announces the end of the vote in the Pull Request comment section and includes the result.
   • The Advocate also announces the end of the vote in the GTFS Changes mailing list discussion thread, including the result.

5. Failed Vote

   • If the vote fails, the Advocate can choose to:
     1. Continue working on the proposal, or
     2. Abandon the proposal.
   • The Advocate must announce their decision in the Pull Request comment section and in the GTFS Changes mailing list discussion thread.

Requirements

The vote must meet the following conditions:

Requirement	Details
Consensus Principle	The vote is based on unanimous consensus.
Vote Passing Criteria	The vote passes when all contributors vote +1.
Vote Failing Criteria	The vote fails when any contributor votes -1.
Voting Format	Votes should be formatted as follows: - “+1 or -1, Organization Name, Contributor Type (Consumer, Producer, or General Contributor), Link to Produced Feed or Consuming Application”
Voting Against	Contributors providing a negative vote (-1) must give actionable feedback. - Actionable feedback is practical and constructive, providing concrete observations or suggestions to help solve the identified issue: - “This proposal does not respect the backward compatibility principle of GTFS and we propose to create a separate file instead.”
Minimum Votes	At least 5 votes must be cast.
Participant Composition	At least 2 consumers and 2 producers must participate in the vote.
Advocate's Vote	The Advocate cannot vote for their own proposal.
Invalid Votes	Votes are considered invalid if: - A contributor casts their vote outside (before or after) the official voting period. - An individual or organization votes more than once (Only one vote per individual or organization is permitted.)
Minimum Voting Period	The voting period must last at least 14 full calendar days and end at 23:59:59 UTC.

Step 2.5: Testing

Info
Not applicable to Track B: Non-Functional Changes and Track C: Documentation Maintenance

One GTFS producer and one GTFS consumer volunteer to serve as First Adopters by implementing the proposed changes for testing.

Actions

1. Tester Confirmation

   • The advocate confirms the identity of the Consumer(s) and Producer(s) which will test the changes in the Pull Request comment section.

2. Testing

   • The testing Consumer(s) and Producer(s) apply and test the changes in a public-facing environment.
   • Testing lasts as long as necessary to ensure that all requirements are met before calling a vote to adopt.

3. Proof of Testing

   • The testing Consumer(s) and Producer(s) show proof of testing by sharing a link to the implemented changes in the pull request comments.

Requirements

The Advocate can proceed with a Vote to Adopt (step 2.6) only after all requirements of the testing period have been completed.

Requirement	Details
Minimum Testing Period	The testing period must last at least 7 full calendar days.
Tester Participation	At least 1 Consumer and 1 Producer must apply and test the proposed changes.
Problem identification during testing	Testing Consumer(s) and Producer(s) should report any identified issues by commenting on the Pull Request, ideally with a suggested solution, to allow the Advocate to make necessary adjustments to the proposal. - If the change significantly impacts the proposal’s scope, any Contributor may flag it, prompting the Advocate to either return the proposal to the discussion step (2.2) or consider withdrawing it.
Testing Proof	Testers should apply, test, and share changes in a public-facing environment: - a link to a public-facing GTFS feed for Producers - a public-facing link to a GTFS consuming application for Consumers.

Step 2.6: Vote to Adopt

Info
Not applicable to Track C: Documentation Maintenance

The community votes to confirm whether or not the proposed changes are to be officially adopted into the specification.

Actions

1. Announcement of Vote

   • The Advocate announces the beginning of the vote in the Pull Request comment section, specifying the end time of the vote.
   • The Advocate announces the vote in the GTFS Changes mailing list discussion thread providing a link to the Pull Request comment and the end time of the vote.

2. Voting Process

   • Contributors must vote in the comment section of the Pull Request.
   • Votes should be formatted as follows:
     “(+1 or -1, Organization Name, Contributor Type)”
   • Contributors providing a negative vote (-1) must give actionable feedback.

3. Editing and Canceling

   • The Advocate can edit the proposal only for editorial purposes during the voting period.
   • The Advocate can cancel the vote at any time.

4. End of Vote Announcement

   • The Advocate announces the end of the vote in the Pull Request comment section and includes the result.
   • The Advocate also announces the end of the vote in the GTFS Changes mailing list discussion thread, including the result.

5. Failed Vote

   • If the vote fails, the Advocate can choose to either:
     1. Adjust proposal based on actionable feedback provided and call another vote,
     2. Go back to the discussion step (2.2) and redefine the scope, or
     3. Abandon the proposal.
   • The Advocate must announce their decision in the Pull Request comment section and in the GTFS Changes mailing list discussion thread.

Requirements

The vote must meet the following conditions:

Requirement	Details
Consensus Principle	The vote is based on a qualified majority (80% majority)
Vote Passing Criteria	The vote passes when 80% or more of contributors vote +1.
Vote Failing Criteria	The vote fails when more than 20% of contributors vote -1.
Voting Format	Votes should be formatted as follows: - “+1 or -1, Organization Name, Contributor Type (Consumer, Producer, or General Contributor), Link to Produced Feed or Consuming Application”
Voting Against	Contributors providing a negative vote (-1) must give actionable feedback. - Actionable feedback is practical and constructive, providing concrete observations or suggestions to help solve the identified issue: - “This proposal does not respect the backward compatibility principle of GTFS and we propose to create a separate file instead.”
Minimum Votes	At least 5 votes must be cast.
Participant Composition	At least 2 consumers and 2 producers must participate in the vote.
Advocate's Vote	The Advocate cannot vote for their own proposal.
Invalid Votes	Votes are considered invalid if: - A contributor casts their vote outside (before or after) the official voting period. - A contributor votes more than once (Only one vote per contributor is permitted.)
Minimum Voting Period	The voting period must last at least 14 full calendar days and end at 23:59:59 UTC.

Step 2.7: Adoption

Info
Applicable to all tracks.

The Maintainer implements the changes officially adopted after a successful vote.

Actions

1. Implementation

   • If the vote passes, the Maintainer merges the voted Pull Request within 14 calendar days, provided that the Contributors have signed the Contributor License Agreement.

2. Revision History update

   • The maintainer documents all changes adopted after a successful vote in the Revision History once a month.

Requirements

Requirement	Details
Implementation	The Maintainer should merge every change that has been officially adopted within 14 calendar days
Revision History	The Maintainer should update the Revision History of the Specification monthly, documenting all recently adopted changes, along with a brief description and a link to the relevant discussion for each change. Documentation Maintenance changes are excluded from this requirement, but can be added to the Revision History if deemed valuable.